diff --git a/components/about/constitution/Section1.tsx b/components/about/constitution/Section1.tsx index 60ac976..3781a94 100644 --- a/components/about/constitution/Section1.tsx +++ b/components/about/constitution/Section1.tsx @@ -7,11 +7,15 @@ export default function Section1() {
-
-

The Constitution of

+
+

The Constitution of

+

TAMIL CULTURAL ASSOCIATION OF WATERLOO REGION

-

Ontario, Canada.

-

( Kitchener - Waterloo - Cambridge - Guelph - Brantford )

+
+

Ontario, Canada.

+
+

( Kitchener - Waterloo - Cambridge - Guelph - Brantford )

+

Non-Profit organization registered under Ontario Corporation # 1509837

@@ -20,8 +24,8 @@ export default function Section1() {
-
-

1. ARTICLE

+
+

1. ARTICLE

@@ -30,19 +34,20 @@ export default function Section1() {
-

1.1 Definitions

+
+

1.1 Definitions

    -
  • +
  • In the interpretation of this By-law, unless the context otherwise requires, the following rules shall apply: -
    • +
    -
  • +
  • -
  • +
  • “Board” means the board of directors of the Corporation.
    • -
  • +
  • “By-laws” means this by-law (including the schedules to this by-law) and all other by-laws of the Corporation as amended and which are, from time to time, in force and effect.
    • -
  • +
  • “Chair” means the chair of the Board.
    • -
  • +
  • “Corporation” means the corporation that has passed these by-laws under the Act or that is deemed to have passed these by-laws under the Act.
    • -
  • +
  • “Association” means the Corporation in this context.
    • -
  • +
  • This Association shall be named and called “TAMIL CULTURAL ASSOCIATION OF WATERLOO REGION”. Abbreviation: TCAWR or TCA.
    • -
  • +
  • “President” or “Secretary “or “Treasurer” means an individual occupying the Office of the Corporation by whatever name he or she is called.
    • -
  • +
  • “Vice President” or “Assistant Secretary” or “Joint Treasurer” means an individual occupying the Office of the Corporation by whatever name he or she is called.
    • -
  • +
  • “Committee Member” or “Volunteer Committee Member” means an individual occupying the position of the board by whatever name he or she is called.
    • -
  • +
  • “Member” means a member of the Corporation.
    • -
  • +
  • “Members” means the collective membership of the Corporation.
    • -
  • +
  • “Officer” means an officer of the Corporation.
    • @@ -114,8 +119,7 @@ export default function Section1() {
    -
    -

    1.2 Interpretation

    +

    1.2 Interpretation

    • @@ -135,8 +139,7 @@ export default function Section1() {
      -
      -

      1.3 Severability and Precedence

      +

      1.3 Severability and Precedence

      • @@ -153,8 +156,7 @@ export default function Section1() {
        -
        -

        1.4 Seal and Logo

        +

        1.4 Seal and Logo

        • @@ -176,36 +178,35 @@ export default function Section1() {
          +

          1.5 Execution of Documents

          -

          1.5 Execution of Documents

          -
            -
          • - The board’s written approval (minutes) is required in executing any documents on behalf of the corporation. Deeds, transfers, assignments, contracts, obligations and other instruments in writing requiring execution by the Corporation may be signed by any two of its Executive Officers (President, Secretary or Treasurer) . In addition, the Board may from time to time direct the manner in which and the person by whom a particular document or type of document shall be executed. Any person authorized to sign any document may affix the seal or logo to the document – if required. Any Executive Officers or the Auditor (only for financials) may certify a copy of any instrument, resolution, By-law or other document of the Corporation to be a true copy thereof. -
            • -
          +

          + The board’s written approval (minutes) is required in executing any documents on behalf of the corporation. Deeds, transfers, assignments, contracts, obligations and other instruments in writing requiring execution by the Corporation may be signed by any two of its Executive Officers (President, Secretary or Treasurer) . In addition, the Board may from time to time direct the manner in which and the person by whom a particular document or type of document shall be executed. Any person authorized to sign any document may affix the seal or logo to the document – if required. Any Executive Officers or the Auditor (only for financials) may certify a copy of any instrument, resolution, By-law or other document of the Corporation to be a true copy thereof. +

          -
          +
          -

          2. ARTICLE

          +

          2. ARTICLE

          -

          2.1 Aims and Objectives

          +
          +

          2.1 Aims and Objectives

            -
          • +
          • -
          • +
          • To function as a non-profit organization.
            • -
          • +
          • To promote goodwill, assist and maintain cordial relationships with Tamil community and with other associations within Canada and around the globe.
            • -
          • +
          • To act as a non-political and non-religious organization.
            • -
          • +
          • To associate with the Canadian multicultural Societies and promote Inter-cultural and inter-community activities.
            • -
          • +
          • To facilitate or procure land and property under the name of association or with partnership another entity.
            • @@ -250,12 +251,12 @@ export default function Section1() {
            -

            2.2 Legal Name

            +

            2.2 Legal Name

              -
            • +
            • -
            • +
            • Ontario Corporation Number (ONC) : 1509837.
              • -
            • +
            • Business Number (BN): 865202642 RC0001.
              • -
            • +
            • NAICS Code 8134 – Civic and social organizations.
              • @@ -290,27 +291,21 @@ export default function Section1() {
              -

              2.3 Registered Office

              +

              2.3 Registered Office

              -

              -

                -
              • - The registered office of the Association shall be situated in - the province of Ontario at the location specified in the by law within - the Region of Waterloo. The directors may change the location of its registered office - within the Region of Waterloo by a two third majority resolution. - The mailing address can be a rental location or Canada Postal box. -
              +

              + The registered office of the Association shall be situated in the province of Ontario at the location specified in the by law within the Region of Waterloo. The directors may change the location of its registered office within the Region of Waterloo by a two third majority resolution. The mailing address can be a rental location or Canada Postal box. +

              -

              Currently :

              +

              Currently :

                -
              • +
              • -
              • +
              • The mailing address: P.O. Box.25048, Kitchener, ON, N2A 4A5, Canada.
                • @@ -332,28 +327,23 @@ export default function Section1() {
                -
                +
                -

                3. ARTICLE

                +

                3. ARTICLE

                -

                3.1 Qualification for Membership

                +

                3.1 Qualification for Membership

                -

                  -
                • - Membership is open to people of Tamil origin and/or speaking, - who embraces Tamil Language, Arts and Culture and be a resident of the Region of Waterloo, - City of Guelph and Brantford or by special permission from the board if outside of the area. -
                + Membership is open to people of Tamil origin and/or speaking, who embraces Tamil Language, Arts and Culture and be a resident of the Region of Waterloo, City of Guelph and Brantford or by special permission from the board if outside of the area.

                @@ -367,23 +357,16 @@ export default function Section1() {
                -

                3.2 Member residencies

                +

                3.2 Member residencies

                -

                  -
                • - A permanent resident is a person who’s primary residence is within the Region of Waterloo, - Wellington region and Brantford. -
                + A permanent resident is a person who’s primary residence is within the Region of Waterloo, Wellington region and Brantford.

                -

                  -
                • Dual or Temporary resident is a person living in the region but also has another residence outside of Region of Waterloo, Wellington County and Brantford. -

                @@ -397,23 +380,19 @@ export default function Section1() {
                -

                3.3 Membership Fees

                +

                3.3 Membership Fees

                -

                  -
                • The annual membership fee is determined by the board from time to time based on a resolution approved by the board. -

                -

                  -
                • Currently,

                +

                Currently,

                  -
                • +
                • -
                • +
                • Family – $20 (Comprising of Father, Mother, and kids below 18 years)
                  • -
                • +
                • Adult / Student / Seniors (age 18+) – $10. @@ -440,19 +419,13 @@ export default function Section1() {

                  -

                    -
                  • A family will consist of Parent(s) and children (below 18) ,Payments be accepted via electronic transfer, online credit cards, cash or cheque. -

                  -

                    -
                  • At the time of payment of the annual membership fee the member will be assigned an identification number, which will change upon renewal. -

                  @@ -467,16 +440,15 @@ export default function Section1() {
                  -

                  3.4 Voting Rights of Members

                  +

                  3.4 Voting Rights of Members

                  -

                    -
                  • Currently :

                  +

                  Currently :

                    -
                  • +
                  • -
                  • +
                  • In the event of voting on resolution or issues where the results in a tie, the president may cast his or her vote to break the tie, if the presidents vote causes a time the voting will be adjourned to the next meeting until a majority is reached.
                    • -
                  • +
                  • Members obtained new membership, 90 days prior to AGM will be eligible to vote.
                    • -
                  • +
                  • Voting, Nominee for election, approval of amendments and policies will be authorized by a permanent resident of Region of Waterloo, Wellington – Guelph and Brantford.
                    • -
                  • +
                  • Dual or Temporary resident can be a member but will not have voting rights.
                    • -
                  • +
                  • If the auditor is a non board member, then they will not have voting rights for board decisions. @@ -533,40 +505,39 @@ export default function Section1() {
                    -

                    3.5 Termination of Membership

                    +

                    3.5 Termination of Membership

                    -

                      -
                    • Membership is terminated when:

                    +

                    Membership is terminated when :

                      -
                    • +
                    • 1. The member dies.
                      • -
                    • +
                    • 2. The member fails to maintain all of the conditions for membership set out in section 5.
                      • -
                    • +
                    • 3. Members obtained new membership, 90 days prior to AGM will be eligible to vote.
                      • -
                    • +
                    • 4. The member resigns, engages in criminal or unlawful activities, gambling, sexual misconduct.
                      • -
                    • +
                    • 5. The member fails to pay membership dues, if applicable.
                      • -
                    • +
                    • 6. The member is removed by the board in accordance with section 5.
                      • -
                    • +
                    • 7. The society is liquidated or dissolved under the act.
                      • @@ -574,7 +545,7 @@ export default function Section1() {
                    -

                    +

                    Subject to the articles, upon any termination of membership, all rights of member automatically cease to exist.

                    @@ -590,17 +561,15 @@ export default function Section1() {
                    -

                    3.6 Discipline of Members

                    +

                    3.6 Discipline of Members

                    - -

                      -
                    • The board may suspend or remove any member from the association for any one or more of the following grounds:

                    +

                    The board may suspend or remove any member from the association for any one or more of the following grounds:

                      -
                    • +
                    • -
                    • +
                    • Carrying out any conduct which may be detrimental to the association as determined by the board.
                      • -
                    • +
                    • Violating board decisions. @@ -624,14 +593,14 @@ export default function Section1() {
                      • -
                    • +
                    • Unauthorized use of TCA name or Logo
                      • -
                    • +
                    • Anonymous posts/communication on any communication platform @@ -644,10 +613,8 @@ export default function Section1() {

                      -

                        -
                      • In the event that the board determines that a member or members should be expelled or suspended from the membership in the association, the process shall be done in good faith and in a fair and reasonable manner. The President shall provide fifteen (15) days notice of suspension or removal to the member and shall provide reasons for the proposed suspension or removal. -
                      +

                      @@ -655,11 +622,9 @@ export default function Section1() {

                      -

                        -
                      • The member may make a formal written submission with a valid personal email and contact number to the President in response to the notice received within such he/she may proceed to notify the member that the member is suspended or removed from the membership in the society. Where written submissions are received in accordance with this section, the board will consider such submissions in arriving at a final decision and shall notify the member concerning such final decision within a further twenty (20) days from the date of receipt of the submissions. The board’s decision shall be final and binding on the member, without any further right of appeal. -
                      +

                      @@ -669,37 +634,33 @@ export default function Section1() {
                      -
                      +
                      -

                      4. ARTICLE

                      +

                      4. ARTICLE

                      -

                      4.1 Board of Directors Election and Term

                      +

                      4.1 Board of Directors Election and Term

                      -

                        -
                      • The board shall comprise of a slate of up to 16 Directors (excluding Auditor)with a minimum of 12 elected at the Annual General Meeting of the association which will include the previous president. six(6) office bearers and another ten (10) general body members. Members from the same household cannot serve on the board at the same time. The board will act as a governing body of the association and shall hold office for a term of two years. -
                      +

                      -

                        -
                      • An election sub-committee be established 30 days before calling for nominations from within the board or independent senior members to monitor and implement the election policy. The president will head this committee, which will comprise of 5 board members (Independent, Ex-president or others without conflict of interest) as selected by the board. -
                      + @@ -709,10 +670,7 @@ export default function Section1() {

                      -

                        -
                      • The Secretary shall call for written nomination 30 days before the AGM. Names for the various offices duly signed should reach the Secretary 15 days before the Annual General Meeting. The nominator must get confirmation from the nominee that they are willing, able to serve and fulfill the duties and responsibilities of a board member. A nomination from a board member should not have conflict or be avoided. -

                      @@ -720,11 +678,9 @@ export default function Section1() {

                      -

                        -
                      • The dispute mechanism of elections or conflicts will be the sole responsibility of the board. A sub-committee will foresee matter and report to the board. A one-time appeal of the decision can be made within 15 business days after due notice to relevant parties. -
                      +

                      @@ -739,34 +695,29 @@ export default function Section1() {
                      -

                      4.2 Officers

                      +

                      4.2 Officers

                      - -

                        -
                      • The Board of Directors of the Association shall select the following officers from within the elected Board, who shall hold office for a term of two years. -
                      +

                      The Board of Directors of the Association shall select the following officers from within the elected Board, who shall hold office for a term of two years.

                      -

                        -
                      • The executive officers comprising of the President, Secretary and Treasurer will require the members to have served on the board for at least two term for President and at least one term for Secretary and Treasurer, so the candidate understands the operations of the board, what’s involved in these roles, before becoming eligible to be considered for the officer nomination. If no candidate is available, then it is open to rest of the membership. +

                        The executive officers comprising of the President, Secretary and Treasurer will require the members to have served on the board for at least two term for President and at least one term for Secretary and Treasurer, so the candidate understands the operations of the board, what’s involved in these roles, before becoming eligible to be considered for the officer nomination. If no candidate is available, then it is open to rest of the membership. + -

                      -

                        -
                      • The elected office-bearers except the patron shall constitute the board: -
                      +

                      The elected office-bearers except the patron shall constitute the board: +

                        -
                      • +
                      • -
                      • +
                      • Vice – President
                        • -
                      • +
                      • General Secretary @@ -792,21 +743,21 @@ export default function Section1() {
                        • -
                      • +
                      • Assistant Secretary
                        • -
                      • +
                      • Treasurer or Director of Finance
                        • -
                      • +
                      • Assistant Treasurer @@ -819,10 +770,7 @@ export default function Section1() {

                        -

                          -
                        • The Office of the president, secretary and treasurer will be held for a two-year term only. He or She can be re-selected by the board to the same office only after a gap of three years. -

                      @@ -838,44 +786,35 @@ export default function Section1() {
                      -

                      4.3 Election of Office Bearers +

                      4.3 Election of Office Bearers

                      -

                        -
                      • - The Secretary shall call for written nomination 30 days before the nomination. Names for the various offices duly signed should reach the Secretary 15 days before the Annual General Meeting. There will be two parties to the nomination process. A nominator and nominee. The nominator must get confirmation from the nominee that they are willing and able to take on the responsibilities to serve the office they are being nominated for. There is no provision for self nomination. A board member cannot nominate a new board member and avoid conflict of interest. -
                      +

                      -

                        -
                      • Nomination for the post of President, Secretary and or Treasurer will be from the current or previous board. If no candidate is available, then it is open to rest of the membership. -
                      +

                      -

                        -
                      • Nomination for the post of President, Secretary and or Treasurer will be from the current board of directors. Respecting and recognizing the years of service to the organization, senior board members are generally considered. In the event there are more than one person nominated for the same office the board shall hold a closed ballot to decide the final appointment using a simple majority. -
                      +

                      -

                        -
                      • For the office of treasurer its preferred to have someone with an accounting background. -
                      +

                      @@ -889,18 +828,17 @@ export default function Section1() {
                      -

                      4.4 Duties +

                      4.4 Duties

                      -

                        -
                      • Board of Directors “The Board”
                      + Board of Directors “The Board”

                        -
                      • +
                      • -
                      • +
                      • The Board shall manage the affairs of the Association by forming Sub Committees who will be vested by the board with duties and responsibilities as required.
                        • -
                      • +
                      • The Board shall render decisions on incomes and expenses within the financial limits and revenue of the Association.
                        • -
                      • +
                      • The Board may appoint any of its members to be chair of the sub-committees, with an outline of the expectations for the Committee and setting up rules regarding conflict, etc.
                        • -
                      • +
                      • The Board shall fill vacancies created in the Board by appointments for the remainder of the fiscal year.
                        • -
                      • +
                      • The day to day running of the Association shall be overseen by the board.
                        • -
                      • +
                      • Determine the events and activities of the association.
                        • -
                      • +
                      • The board shall nominate at the first meeting as to which Officer(s) shall have signing authority for the Association for execution of any agreements, contracts, etc.
                        • -
                      • +
                      • Officers shall be responsible for the duties assigned to them and they may delegate to others the performance of any or all of such duties.
                        • -
                      • +
                      • Authority to submit amendments to constitution at the AGM. Shall examine and adopt the Annual report of the Secretary and the Financial Report of the Treasurer.
                        • -
                      • +
                      • Members are elected for a 24-month period. Existing members or board who’s term to be expired can remain in office for an extended period of one year or less, only under special circumstance. This is an extension only in conjunction with completion of a two-year term. It is restricted to pandemic or emergency only. The circumstance should be declared by the government of Canada, Province of Ontario, Regional Municipality of Waterloo or three levels of government.
                        • -
                      • +
                      • The emergency extension has to be approved by 2/3 of the members at an board meeting and be given 30 days notice to general membership. It should be approved at the following AGM. The board can approve new members at the next meeting.
                        • -
                      • +
                      • Volunteer and Disability Co-ordinator can be appointed by the board. The appointment can be made within or outside the membership.
                        • -
                      • +
                      • The board shall have the power to disallow any proposal or resolution brought forward by a member at the General Meeting or Board Meetings if, such proposal or resolution is contrary to the aims and objectives of the association is likely to bring dis-repute to the Association or is likely to hinder the well-being or development of the Association.
                        • -
                      • +
                      • Submit all expense claims in a timely manner to help Treasurer complete their event statements. @@ -1002,53 +940,44 @@ export default function Section1() {

                        -

                          -
                        • - Duties of the Chair / President
                        + Duties of the Chair / President

                        -
                      • +
                      • -
                          -
                        • The president shall perform the duties described in Schedule A and such other duties as may be required by law or as the Board may determine from time to time. -
                        + The president shall perform the duties described in Schedule A and such other duties as may be required by law or as the Board may determine from time to time. +

                        • -

                          -
                        • Duties of the Treasurer -
                        +

                        -
                      • +
                      • -
                          -
                        • The treasurer shall perform the duties described in Schedule B and such other duties as may be required by law or as the Board may determine from time to time. -
                        + The treasurer shall perform the duties described in Schedule B and such other duties as may be required by law or as the Board may determine from time to time. +

                        • -

                          -
                        • Duties of the Secretary -
                        +

                        -
                      • +
                      • -
                          -
                        • The secretary shall perform the duties described in Schedule C and such other duties as may be required by law or as the Board may determine from time to time. -
                        + The secretary shall perform the duties described in Schedule C and such other duties as may be required by law or as the Board may determine from time to time. +
                        • @@ -1062,26 +991,23 @@ export default function Section1() {
                        -

                        4.5 Protection of Directors and Officers +

                        4.5 Protection of Directors and Officers

                        - -

                          -
                        • No Director, Officer or committee member of the Corporation is liable for the acts, neglects or defaults of any other Director, Officer, committee member or employee of the Corporation or for joining in any receipt or for any loss, damage or expense happening to the Corporation through the insufficiency or deficiency of title to any property acquired by resolution of the Board or for or on behalf of the Corporation or for the insufficiency or deficiency of any security in or upon which any of the money of or belonging to the Corporation shall be placed out or invested or for any loss or damage arising from the bankruptcy, insolvency or tortious act of any person, firm or Corporation with whom or which any moneys, securities or effects shall be lodged or deposited or for any other loss, damage or misfortune whatever which may happen in the execution of the duties of his or her respective office or trust provided that they have: -
                        +

                        No Director, Officer or committee member of the Corporation is liable for the acts, neglects or defaults of any other Director, Officer, committee member or employee of the Corporation or for joining in any receipt or for any loss, damage or expense happening to the Corporation through the insufficiency or deficiency of title to any property acquired by resolution of the Board or for or on behalf of the Corporation or for the insufficiency or deficiency of any security in or upon which any of the money of or belonging to the Corporation shall be placed out or invested or for any loss or damage arising from the bankruptcy, insolvency or tortious act of any person, firm or Corporation with whom or which any moneys, securities or effects shall be lodged or deposited or for any other loss, damage or misfortune whatever which may happen in the execution of the duties of his or her respective office or trust provided that they have: +

                        -

                          -
                        • No Director, Officer or committee member of the Corporation is liable for the acts, neglects or defaults of any other Director, Officer, committee member or employee of the Corporation or for joining in any receipt or for any loss, damage or expense happening to the Corporation through the insufficiency or deficiency of title to any property acquired by resolution of the Board or for or on behalf of the Corporation or for the insufficiency or deficiency of any security in or upon which any of the money of or belonging to the Corporation shall be placed out or invested or for any loss or damage arising from the bankruptcy, insolvency or tortious act of any person, firm or Corporation with whom or which any moneys, securities or effects shall be lodged or deposited or for any other loss, damage or misfortune whatever which may happen in the execution of the duties of his or her respective office or trust provided that they have: -
                        +

                        No Director, Officer or committee member of the Corporation is liable for the acts, neglects or defaults of any other Director, Officer, committee member or employee of the Corporation or for joining in any receipt or for any loss, damage or expense happening to the Corporation through the insufficiency or deficiency of title to any property acquired by resolution of the Board or for or on behalf of the Corporation or for the insufficiency or deficiency of any security in or upon which any of the money of or belonging to the Corporation shall be placed out or invested or for any loss or damage arising from the bankruptcy, insolvency or tortious act of any person, firm or Corporation with whom or which any moneys, securities or effects shall be lodged or deposited or for any other loss, damage or misfortune whatever which may happen in the execution of the duties of his or her respective office or trust provided that they have: +

                          -
                        • +
                        • -
                        • +
                        • exercised their powers and discharged their duties in accordance with the Act.
                          • @@ -1109,25 +1035,23 @@ export default function Section1() {
                          -

                          4.6 Conflict of Interest +

                          4.6 Conflict of Interest

                          -

                            -
                          • A Director who is a party to a material contract or transaction or proposed material contract or transaction with the Corporation or is a director or officer of, or has a material interest in, any person who is a party to a material contract or transaction or proposed material contract or transaction with the Corporation shall make the disclosure required by the Act. Except as provided by the Act, no such Director shall attend any part of a meeting of Directors during which the contract or transaction is discussed or vote on any resolution to approve any such contract or transaction. +

                            A Director who is a party to a material contract or transaction or proposed material contract or transaction with the Corporation or is a director or officer of, or has a material interest in, any person who is a party to a material contract or transaction or proposed material contract or transaction with the Corporation shall make the disclosure required by the Act. Except as provided by the Act, no such Director shall attend any part of a meeting of Directors during which the contract or transaction is discussed or vote on any resolution to approve any such contract or transaction. + -

                          +
                          + +

                          A Director who is a party to a material If there is a breach in conflict of Interest, a three-member subcommittee overeseen by the president will review and take disciplinary action. Results will be submitted to the board for approval. -

                            -
                          • A Director who is a party to a material If there is a breach in conflict of Interest, a three-member subcommittee overeseen by the president will review and take disciplinary action. Results will be submitted to the board for approval. - -

                          @@ -1144,22 +1068,21 @@ export default function Section1() {
                          -

                          4.7 Vacancies +

                          4.7 Vacancies

                          -

                            -
                          • The office of a Director shall be vacated immediately: +

                            The office of a Director shall be vacated immediately: + -

                            -
                          • +
                          • -
                          • +
                          • If the Director dies or becomes bankrupt.
                            • -
                          • +
                          • If the Director is found to be incapable by a court or incapable of managing property under Ontario law; or
                            • -
                          • +
                          • If, at a meeting of the Members, the Member by ordinary resolution removes the Director before the expiration of the Director’s term of office. @@ -1205,16 +1128,15 @@ export default function Section1() {
                            -

                            4.8 Filling Vacancies +

                            4.8 Filling Vacancies

                            -

                              -
                            • A vacancy on the Board shall be filled as follows, and the Director appointed or elected to fill the vacancy holds office for the remainder of the unexpired term of the Director’s predecessor: +

                              A vacancy on the Board shall be filled as follows, and the Director appointed or elected to fill the vacancy holds office for the remainder of the unexpired term of the Director’s predecessor: + -

                            @@ -1223,7 +1145,7 @@ export default function Section1() {
                              -
                            • +
                            • -
                            • +
                            • if there is not a quorum of Directors or there has been a failure to elect the number or minimum number of Directors set out in the articles, the Directors in office shall, without delay, call a special meeting of Members to fill the vacancy and, if they fail to call such a meeting or if there are no Directors in office, the meeting may be called by any Member; and
                              • -
                            • +
                            • a quorum of Directors may fill a vacancy among the Directors. @@ -1263,19 +1185,18 @@ export default function Section1() {
                              -

                              4.9 Committees +

                              4.9 Committees

                              -

                                -
                              • The board is empowered to create Committees / sub-committees for the purpose of a specific project or activity, those committees / sub-committees will cease to exist once the specific project or activity is completed. They may be established by the Board as follows: +

                                The board is empowered to create Committees / sub-committees for the purpose of a specific project or activity, those committees / sub-committees will cease to exist once the specific project or activity is completed. They may be established by the Board as follows: + -

                              @@ -1284,7 +1205,7 @@ export default function Section1() {
                                -
                              • +
                              • -
                              • +
                              • Subject to the limitations on delegation set out in the Act, the Board may establish any committee it determines necessary for the execution of the Board’s responsibilities. The Board shall determine the composition and terms of reference for any such committee. The Board may dissolve any committee by resolution at any time. @@ -1314,18 +1235,16 @@ export default function Section1() {
                                -

                                4.10 Insurance +

                                4.10 Insurance

                                -

                                  -
                                • The board is empowered to create Subject to the Act, the association shall purchase and maintain insurance for the benefit of its directors, officers, volunteers, members, and any person entitled to be indemnified by the Corporation. - -
                                +

                                The board is empowered to create Subject to the Act, the association shall purchase and maintain insurance for the benefit of its directors, officers, volunteers, members, and any person entitled to be indemnified by the Corporation.

                                +
                                @@ -1334,28 +1253,26 @@ export default function Section1() {
                                -
                                +
                                -

                                5. ARTICLE

                                +

                                5. ARTICLE

                                -

                                5.1 Annual General Meeting +

                                5.1 Annual General Meeting

                                -

                                  -
                                • The Annual General Meeting shall be held every year in the month of April on a date and time determined by the Board. The members shall be informed of such meetings by the Secretary, 21 days in advance. -
                                +

                                @@ -1363,13 +1280,11 @@ export default function Section1() {

                                -

                                  -
                                • Subject to compliance with the act, a member entitled to vote at an annual meeting may submit to the association notice of any matter that member proposes to raise at the annual meeting and discuss at the meeting any matter with respect to which the member would have been entitled to submit a proposal. -
                                +

                                @@ -1377,20 +1292,16 @@ export default function Section1() {

                                -

                                  -
                                • The Secretary shall call for written nomination 30 days before the AGM. Names for the various offices duly signed should reach the Secretary 15 days before the Annual General Meeting. The nominator must get confirmation from the nominee that they are willing, able to serve and fulfill the duties and responsibilities of a board member. A nomination from a board member should not have conflict or be avoided. -

                                +

                                -

                                  -
                                • The agenda is to be approved by the board and shall include. -
                                + @@ -1403,7 +1314,7 @@ export default function Section1() {
                                  -
                                • +
                                • -
                                • +
                                • The Treasurer will provide the audited accounts of the prior year and walk through the Financial Highlights. @@ -1422,7 +1333,7 @@ export default function Section1() {
                                  • -
                                • +
                                • During an Election year – The members of the board shall be elected and the auditor for the current year shall be selected. @@ -1430,14 +1341,14 @@ export default function Section1() {
                                  • -
                                • +
                                • Consideration of resolutions, amendments, etc.
                                  • -
                                • +
                                • Any other special business. @@ -1447,11 +1358,9 @@ export default function Section1() {

                                -

                                  -
                                • All documents and binders be handed over to the incumbent Secretary, by previous Secretary during the transition period. This includes documents from Treasurer, Secretary and President. A hand over letter confirming the list should be duly signed. -
                                +

                                @@ -1468,24 +1377,22 @@ export default function Section1() {
                                -

                                5.2 Special Meetings +

                                5.2 Special Meetings

                                -

                                  -
                                • Special general meetings of the members may be called on the decision of the Board of Directors so consider urgent business or matters brought before the members. Such meetings shall be called within 60 days of the request. +

                                  Special general meetings of the members may be called on the decision of the Board of Directors so consider urgent business or matters brought before the members. Such meetings shall be called within 60 days of the request. -

                                +

                                -

                                  -
                                • The secretary shall notify all members two weeks in advance of such meetings and of the general nature of the special business to be conducted. -

                                +

                                The secretary shall notify all members two weeks in advance of such meetings and of the general nature of the special business to be conducted. +

                                @@ -1501,23 +1408,17 @@ export default function Section1() {
                                -

                                5.3 Board Meeting - - - - +

                                5.3 Board Meeting

                                -

                                  -
                                • The Board of Directors shall hold meetings generally once a month (minimum 9 in a year) to manage the affairs of the Association. -
                                +

                                The Board of Directors shall hold meetings generally once a month (minimum 9 in a year) to manage the affairs of the Association.

                                  -
                                • +
                                • -
                                • +
                                • A Board member, continuously absent for three consecutive committee meetings and/or in absence of 2/3rd of the meetings shall cease to be a member of the Board of Directors. The Board of Directors can restore his/her membership by unanimous consent if a reasonable cause is given for such absence. @@ -1535,26 +1436,26 @@ export default function Section1() {
                                  • -
                                • +
                                • Subject to the provisions of the articles, if any, a meeting of Directors may be held entirely by one or more telephonic or electronic means or by any combination of in-person attendance and by one or more telephonic or electronic means, provided that all persons attending the meeting are able to communicate with each other simultaneously and instantaneously. A person who, through telephonic or electronic means, attends a meeting of Directors is deemed for the purposes of the Act to be present at the meeting.
                                  • -
                                • +
                                • Members of the Board of Directors must pay their membership for the coming year at their first meeting.
                                  • -
                                • +
                                • Any issues of conflict that arise amongst the Board of Directors or with any officer in the Board is to be resolved by open and frank disclosure and in the absolute discretion of the Board of Directors.
                                  • -
                                • +
                                • Following positions will be for the full Board term of two years: @@ -1569,17 +1470,17 @@ export default function Section1() {
                                    -
                                  • +
                                  • 1.Membership Co-ordinators (2) – Maintain list of paid members including names, address, life members.
                                    • -
                                  • +
                                  • 2. Media Coordinators (2).
                                    • -
                                  • +
                                  • 3. Cultural Coordinators (2).
                                    • @@ -1602,15 +1503,13 @@ export default function Section1() {
                                    -

                                    5.4 Virtual or Hybrid meeting model +

                                    5.4 Virtual or Hybrid meeting model

                                    -

                                      -
                                    • A combination of physical and virtual meeting is allowable. This hybrid concept needs be approved by majority board. This method is invoked during special circumstance such as government declared situation or board approved. - -

                                    +

                                    A combination of physical and virtual meeting is allowable. This hybrid concept needs be approved by majority board. This method is invoked during special circumstance such as government declared situation or board approved. +

                                    @@ -1623,19 +1522,16 @@ export default function Section1() {
                                    -

                                    5.5 Quorum +

                                    5.5 Quorum

                                    -

                                      -
                                    • A quorum for the transaction of business at a meeting is a simple majority of the Members entitled to vote at the meeting. If a quorum is present at the opening of a meeting of the Members, the Members present may proceed with the business of the meeting, even if a quorum is not present throughout the meeting. If a quorum is not present at the opening of a meeting of members, the members present may adjourn the meeting to a fixed time and place but may not transact any other business. For the purpose of determining quorum, a member may be present in person, by telephonic and or by other electronic means (Virtual) -
                                    +

                                    A quorum for the transaction of business at a meeting is a simple majority of the Members entitled to vote at the meeting. If a quorum is present at the opening of a meeting of the Members, the Members present may proceed with the business of the meeting, even if a quorum is not present throughout the meeting. If a quorum is not present at the opening of a meeting of members, the members present may adjourn the meeting to a fixed time and place but may not transact any other business. For the purpose of determining quorum, a member may be present in person, by telephonic and or by other electronic means (Virtual)

                                    -

                                      -
                                    • Proxy voting is not allowed to represent a member. -
                                    +

                                    Proxy voting is not allowed to represent a member. +

                                    @@ -1649,16 +1545,15 @@ export default function Section1() {
                                    -

                                    5.6 Show of hands / Ballot +

                                    5.6 Show of hands / Ballot

                                    -

                                      -
                                    • A quorum for the transaction of business at Voting at all meetings can be normally carried out by a show of hands by all eligible to vote, and the chair shall declare the final motion based on the votes. Instead the chair or any member may request to have a ballot, in which case the ballot will be carried out and the secretary will facilitate the ballot and the decision of the ballot is final. +

                                      A quorum for the transaction of business at Voting at all meetings can be normally carried out by a show of hands by all eligible to vote, and the chair shall declare the final motion based on the votes. Instead the chair or any member may request to have a ballot, in which case the ballot will be carried out and the secretary will facilitate the ballot and the decision of the ballot is final. + -

                                    @@ -1673,16 +1568,14 @@ export default function Section1() {
                                    -

                                    5.7 Confidentiality +

                                    5.7 Confidentiality

                                    -

                                      -
                                    • Every Director, Officer, committee member, employee and volunteer, shall respect the confidentiality of matters brought before the Board or before any committee of the Board, or any matter dealt with in the course of employment or involvement of such person in the activities of the Corporation. An agreement will be signed at the first board meeting. All discussions transpiring within board or subcommittee meeting will remain confidential. The confidentiality will be maintained by all board members within or outside the organisation. -
                                    +

                                    Every Director, Officer, committee member, employee and volunteer, shall respect the confidentiality of matters brought before the Board or before any committee of the Board, or any matter dealt with in the course of employment or involvement of such person in the activities of the Corporation. An agreement will be signed at the first board meeting. All discussions transpiring within board or subcommittee meeting will remain confidential. The confidentiality will be maintained by all board members within or outside the organisation.

                                    @@ -1697,7 +1590,7 @@ export default function Section1() {
                                    -

                                    5.8 Rule of Order +

                                    5.8 Rule of Order @@ -1705,9 +1598,7 @@ export default function Section1() {
                                    -

                                      -
                                    • Any questions of procedures at or for any meeting of the members, which have not been provided for in this by law or Act, shall be determined by the chairperson of the meeting in accordance with the most current edition of Robert’s Rules of Order. -
                                    +

                                    Any questions of procedures at or for any meeting of the members, which have not been provided for in this by law or Act, shall be determined by the chairperson of the meeting in accordance with the most current edition of Robert’s Rules of Order.

                                    @@ -1722,7 +1613,7 @@ export default function Section1() {
                                    -

                                    5.9 Use of Information or Membership list +

                                    5.9 Use of Information or Membership list @@ -1731,10 +1622,9 @@ export default function Section1() {
                                    -

                                      -
                                    • For privacy and confidentiality purposes, the membership coordinator with be the custodian of this data and all enquiries to flow through them. A member requesting membership list or data information have to obtain the approval of the Membership coordinator along with the President or Secretary before releasing. He or She has to sign a form of confidentiality (data information cannot be abused or used for other activities). The member or members shall not use the list to influence the voting members during an election and to another entity or organisation. +

                                      For privacy and confidentiality purposes, the membership coordinator with be the custodian of this data and all enquiries to flow through them. A member requesting membership list or data information have to obtain the approval of the Membership coordinator along with the President or Secretary before releasing. He or She has to sign a form of confidentiality (data information cannot be abused or used for other activities). The member or members shall not use the list to influence the voting members during an election and to another entity or organisation. + -

                                    @@ -1748,33 +1638,32 @@ export default function Section1() {
                                    -
                                    +
                                    -

                                    6. ARTICLE

                                    +

                                    6. ARTICLE

                                    -

                                    6.1 Communication +

                                    6.1 Communication

                                    -

                                      -
                                    • All official correspondence shall be authorized by the board and shall bare the signature of the President or Secretary. Financial statements will include the Treasurer and Auditor -
                                    + All official correspondence shall be authorized by the board and shall bare the signature of the President or Secretary. Financial statements will include the Treasurer and Auditor +

                                    -

                                      -
                                    • Electronic mail, website and social media shall be managed by the president and secretary in collaboration with the board, or the board through a special resolution appoint / authorize any of its directors to manage it. -
                                    + Electronic mail, website and social media shall be managed by the president and secretary in collaboration with the board, or the board through a special resolution appoint / authorize any of its directors to manage it. + +

                                    @@ -1782,19 +1671,17 @@ export default function Section1() {

                                    -

                                      -
                                    • Photographs and Video material taken at an authorized function will be sole ownership of TCA and can be published in the website, social media, newspaper or publication. + Photographs and Video material taken at an authorized function will be sole ownership of TCA and can be published in the website, social media, newspaper or publication. + -

                                    -

                                      -
                                    • TCA WhatsApp, Telegram, YouTube or other social media platforms are solely for members and / or residence of Waterloo Region, Guelph and Brantford only. -
                                    + TCA WhatsApp, Telegram, YouTube or other social media platforms are solely for members and / or residence of Waterloo Region, Guelph and Brantford only. +

                                    @@ -1812,16 +1699,15 @@ export default function Section1() {
                                    -

                                    6.2 Website domain, Logo and Trademark +

                                    6.2 Website domain, Logo and Trademark

                                    -

                                      -
                                    • The name “Tamil Cultural Association of Waterloo Region”, (TCAWR)/ (TCA), Web and other domain name, trademark and its logo is registered within this context as the sole property of the organization and will protect on behalf of its members. No authorization is given to another entity without approval at an Annual General Meeting. -
                                    + The name “Tamil Cultural Association of Waterloo Region”, (TCAWR)/ (TCA), Web and other domain name, trademark and its logo is registered within this context as the sole property of the organization and will protect on behalf of its members. No authorization is given to another entity without approval at an Annual General Meeting. +

                                    @@ -1836,7 +1722,7 @@ export default function Section1() {
                                    -

                                    6.3 Events +

                                    6.3 Events

                                    @@ -1844,9 +1730,8 @@ export default function Section1() {

                                    -

                                      -
                                    • The board has the right to create, postpone or cancel an event under an emergency situation. Prior approval and notice be given to general public. Virtual and live events can be broadcasted electronically through website and or social media on approval of the board. -
                                    + The board has the right to create, postpone or cancel an event under an emergency situation. Prior approval and notice be given to general public. Virtual and live events can be broadcasted electronically through website and or social media on approval of the board. +

                                    @@ -1858,26 +1743,25 @@ export default function Section1() {
                                    -
                                    +
                                    -

                                    7. ARTICLE

                                    +

                                    7. ARTICLE

                                    -

                                    7.1 Banking Arrangements +

                                    7.1 Banking Arrangements

                                    -

                                      -
                                    • The Board shall by resolution from time to time designate the bank in Waterloo Region in which the money, bonds or other securities of the Corporation shall be placed for safekeeping. -
                                    + The Board shall by resolution from time to time designate the bank in Waterloo Region in which the money, bonds or other securities of the Corporation shall be placed for safekeeping. +

                                    @@ -1888,9 +1772,8 @@ export default function Section1() {

                                    -

                                      -
                                    • The password for Banking, Electronic mail, Web site online and Social media will be authorized to a person or to the president by the board. The password can be changed, once in six months or in an emergency with written authorization of the president and Secretary. -
                                    +

                                    The password for Banking, Electronic mail, Web site online and Social media will be authorized to a person or to the president by the board. The password can be changed, once in six months or in an emergency with written authorization of the president and Secretary. +

                                    @@ -1898,7 +1781,7 @@ export default function Section1() {
                                      -
                                    • +
                                    • -
                                    • +
                                    • All cheques shall be signed by a min of 2 signatories – The official signatories shall be the President, Treasurer and Secretary. @@ -1918,7 +1801,7 @@ export default function Section1() {
                                      • -
                                    • +
                                    • On approval of executive committee excess funds be transferred from chequing to fixed term account. @@ -1926,19 +1809,19 @@ export default function Section1() {
                                      • -
                                    • +
                                    • Members of the Board of Directors must pay their membership for the coming year at their first meeting.
                                      • -
                                    • +
                                    • Fund Raising: The board can approve to raise funds through donation or ticketed events for local and out of country only. All contributors and sponsors are acknowledged and issued receipts. Accounts be submitted and approved at a follow up meeting. Funds are rooted through global relief fund.
                                      • -
                                    • +
                                    • Global Relief fund: A separate line item in financial statements to be maintained and updated on a regular basis. The fund is to support local and international community organisations subject to nonpolitical or religious affiliation. @@ -1960,7 +1843,7 @@ export default function Section1() {
                                      -

                                      7.2 Financial Year +

                                      7.2 Financial Year

                                      @@ -1968,9 +1851,8 @@ export default function Section1() {

                                      -

                                        -
                                      • The fiscal year end of the association will be the 31st Day of March, unless otherwise changed by resolution of the board. -
                                      + The fiscal year end of the association will be the 31st Day of March, unless otherwise changed by resolution of the board. +

                                      @@ -1985,7 +1867,7 @@ export default function Section1() {
                                      -

                                      7.3 Financial statements +

                                      7.3 Financial statements @@ -1994,22 +1876,21 @@ export default function Section1() {

                                      -

                                        -
                                      • The corporation shall send copies of the annual financial statements and other documents referred to in the subsection 84(1) of the act to all members who have informed the corporation that they wish to receive a copy of those documents not less than 21 days before the day, or such other period as required by the Act or Regulations, on which an annual meeting of members is held or before the day on which a written resolution in lieu of an annual meeting is signed. + The corporation shall send copies of the annual financial statements and other documents referred to in the subsection 84(1) of the act to all members who have informed the corporation that they wish to receive a copy of those documents not less than 21 days before the day, or such other period as required by the Act or Regulations, on which an annual meeting of members is held or before the day on which a written resolution in lieu of an annual meeting is signed. + -

                                      -

                                        -
                                      • Event Statements: The treasurer shall maintain event statements (a separate statement for each event held by the association to identify revenues and expense) that shall be reported to the board 30 days after the event. + Event Statements: The treasurer shall maintain event statements (a separate statement for each event held by the association to identify revenues and expense) that shall be reported to the board 30 days after the event. + + -

                                      @@ -2023,7 +1904,7 @@ export default function Section1() {
                                      -

                                      7.4 Auditing +

                                      7.4 Auditing @@ -2032,9 +1913,8 @@ export default function Section1() {

                                      -

                                        -
                                      • The accounts of the association shall be audited by a qualified accountant, who will not be a director or in a relationship with a board member to ensure that there is no conflict of interest or bias. The Auditor shall have access to all records, documents, book of accounts and vouchers kept by the association, and shall be entitled to be heard at the Annual General Meeting, on the recommendation of the Board of directors, for a period of one year or until his or her successor is appointed. The Treasurer will submit a periodical financial report at monthly board meeting. In his or her absence, the Assistant Treasurer will fulfill this role. -
                                      + The accounts of the association shall be audited by a qualified accountant, who will not be a director or in a relationship with a board member to ensure that there is no conflict of interest or bias. The Auditor shall have access to all records, documents, book of accounts and vouchers kept by the association, and shall be entitled to be heard at the Annual General Meeting, on the recommendation of the Board of directors, for a period of one year or until his or her successor is appointed. The Treasurer will submit a periodical financial report at monthly board meeting. In his or her absence, the Assistant Treasurer will fulfill this role. +

                                      @@ -2048,15 +1928,13 @@ export default function Section1() {
                                      -

                                      7.5 Personal Data +

                                      7.5 Personal Data

                                      -

                                        -
                                      • Subject to the Digital Charter Implementation Act of 2022, the board should ensure that Members would need to be able to have their data safely transferred from one computer to another, or have their data permanently deleted if they withdraw their consent for its use. Written consent of personal information of minors “sensitive information” and its deletion at their request or that of their parents are obtained. -
                                      + Subject to the Digital Charter Implementation Act of 2022, the board should ensure that Members would need to be able to have their data safely transferred from one computer to another, or have their data permanently deleted if they withdraw their consent for its use. Written consent of personal information of minors “sensitive information” and its deletion at their request or that of their parents are obtained.

                                      @@ -2066,27 +1944,26 @@ export default function Section1() {
                                      -
                                      +
                                      -

                                      8. ARTICLE

                                      +

                                      8. ARTICLE

                                      -

                                      8.1 Amendments to Constitution / By-laws +

                                      8.1 Amendments to Constitution / By-laws

                                      -

                                        -
                                      • Subject to the act the board may from time to time amend the By-laws relating to the way it conducts its affairs, such amendments to the by-laws should be tabled at the board meeting, approved and submitted at the AGM. Such amendments or changes shall be deemed to have been passed only if two- thirds of the members present at the meeting have voted in favor of the amendments or changes. -
                                      + Subject to the act the board may from time to time amend the By-laws relating to the way it conducts its affairs, such amendments to the by-laws should be tabled at the board meeting, approved and submitted at the AGM. Such amendments or changes shall be deemed to have been passed only if two- thirds of the members present at the meeting have voted in favor of the amendments or changes. +

                                      @@ -2099,26 +1976,26 @@ export default function Section1() {
                                      -
                                      +
                                      -

                                      9. ARTICLE

                                      +

                                      9. ARTICLE

                                      -

                                      9.1 Dissolution +

                                      9.1 Dissolution

                                        -
                                      • +
                                      • -
                                      • +
                                      • The notice of the General Body Meeting should clearly state the purposes of the meeting. This special meeting shall be considered legal, if besides, fulfilling the usual requirements of a special general body meeting it fulfils the additional requirements of the attendance of at least fifty persons. The decisions at such a meeting shall be carried by 80% of the members present. @@ -2138,7 +2015,7 @@ export default function Section1() {
                                        • -
                                      • +
                                      • The decisions of the above specially convened General Body Meeting shall be binding and final regarding the disposal of assets and monies in the bank. @@ -2146,7 +2023,7 @@ export default function Section1() {
                                        • -
                                      • +
                                      • On dissolution of the Association, its property and assets after liquidation and paying of all liabilities, shall be distributed in accordance with the By-Laws. @@ -2164,60 +2041,54 @@ export default function Section1() {
                                        -
                                        +
                                        -

                                        10 Schedule A

                                        +

                                        10 Schedule A

                                        -

                                        10.1 Position Description of the President +

                                        10.1 Position Description of the President

                                        -

                                          -
                                        • Role Statement
                                        + Role Statement

                                        -

                                          -
                                        • If appointed, the president shall be the chief executive officer of the Corporation and shall be responsible for implementing the strategic plans and policies of the Corporation. The president shall, subject to the authority of the Board, have general supervision of the affairs of the Corporation. The president shall maintain the unity of the board, ensuring fairness to the board and membership. -
                                        +

                                        If appointed, the president shall be the chief executive officer of the Corporation and shall be responsible for implementing the strategic plans and policies of the Corporation. The president shall, subject to the authority of the Board, have general supervision of the affairs of the Corporation. The president shall maintain the unity of the board, ensuring fairness to the board and membership. +

                                        -

                                          -
                                        • Responsibilities
                                        + Responsibilities

                                        -

                                          -
                                        • Agendas / Meetings
                                        + Agendas / Meetings

                                        -

                                          -
                                        • Establish agendas aligned with annual Board goals and preside over board meetings if also holding the office of Chair. Ensure that a schedule of Board meetings is prepared annually. -
                                        +

                                        Establish agendas aligned with annual Board goals and preside over board meetings if also holding the office of Chair. Ensure that a schedule of Board meetings is prepared annually. +

                                        -

                                          -
                                        • The president shall chair the meetings and ensure meetings managed effectively and efficiently to achieve the agenda items ensuring good governance. Ensure the smooth functioning of the meetings and navigate any disruptions, adjourn / postponed agenda items or meetings as necessary. +

                                          The president shall chair the meetings and ensure meetings managed effectively and efficiently to achieve the agenda items ensuring good governance. Ensure the smooth functioning of the meetings and navigate any disruptions, adjourn / postponed agenda items or meetings as necessary. + -

                                        @@ -2228,58 +2099,12 @@ export default function Section1() {

                                        -

                                          -
                                        • Work Plan -
                                        + Work Plan +

                                        -

                                          -
                                        • Ensure that a Board work plan is developed and implemented that includes annual goals for the Board and embraces continuous improvement. - -
                                        -

                                        - - -
                                        - -

                                        -

                                          -
                                        • Representation
                                        -

                                        -
                                        -

                                          -
                                        • Serve as the Board’s primary contact with the public. -
                                        -

                                        - - -
                                        - -

                                        -

                                          -
                                        • Reporting
                                        -

                                        -
                                        -

                                          -
                                        • Report regularly to the Board on issues relevant to its governance responsibilities. - -
                                        - -

                                        - - -
                                        - -

                                        -

                                          -
                                        • Board Conduct -
                                        -

                                        -
                                        -

                                          -
                                        • Set a high standard for Board conduct and enforce policies and By-laws concerning Directors’ conduct. -
                                        +

                                        Ensure that a Board work plan is developed and implemented that includes annual goals for the Board and embraces continuous improvement.

                                        @@ -2288,16 +2113,37 @@ export default function Section1() {

                                        -

                                          -
                                        • Mentorship -
                                        + Representation +

                                        +
                                        +

                                        Serve as the Board’s primary contact with the public. + +

                                        + + +
                                        + +

                                        + Reporting +

                                        +
                                        +

                                        Report regularly to the Board on issues relevant to its governance responsibilities. + + + +

                                        + + +
                                        + +

                                        + Board Conduct

                                        -

                                          -
                                        • Serve as a mentor to other Directors. Ensure that all Directors contribute fully. Address issues associated with underperformance of individual Directors. +

                                          Set a high standard for Board conduct and enforce policies and By-laws concerning Directors’ conduct. + -

                                        @@ -2305,16 +2151,29 @@ export default function Section1() {

                                        -

                                          -
                                        • Committee Membership -
                                        + Mentorship +

                                        -

                                          -
                                        • Serve as member on all Board committees. +

                                          Serve as a mentor to other Directors. Ensure that all Directors contribute fully. Address issues associated with underperformance of individual Directors. + + + +

                                          + + +
                                          + +

                                          + Committee Membership + + +

                                          +
                                          +

                                          Serve as member on all Board committees. + -

                                        @@ -2329,69 +2188,63 @@ export default function Section1() {
                                        -
                                        +
                                        -

                                        11 Schedule B +

                                        11 Schedule B

                                        -

                                        11.1 Position Description of the Treasurer +

                                        11.1 Position Description of the Treasurer

                                        -

                                          -
                                        • Role Statement
                                        + Role Statement

                                        -

                                          -
                                        • If appointed, the treasurer works collaboratively to support the Board in achieving its fiduciary responsibilities. +

                                          If appointed, the treasurer works collaboratively to support the Board in achieving its fiduciary responsibilities. + -

                                        -

                                          -
                                        • Responsibilities
                                        + Responsibilities

                                        -

                                          -
                                        • Custody of Funds -
                                        + Custody of Funds +

                                        -

                                          -
                                        • The treasurer shall have the custody of the funds and securities of the Corporation and shall keep full and accurate accounts of all assets, liabilities, receipts and disbursements of the Corporation in the books belonging to the Corporation and shall deposit all monies, securities and other valuable effects in the name and to the credit of the Corporation in such chartered bank or trust company, or, in the case of securities, in such dealer in securities as may be designated by the Board from time to time. The treasurer shall disburse the funds of the Corporation as may be directed by proper authority taking proper vouchers for such disbursements and shall render to the Chair and directors at the regular meeting of the Board, or whenever they may require it, an accounting of all the transactions and a statement of the financial position, of the Corporation. The treasurer shall also perform such other duties as may from time to time be directed by the Board. +

                                          The treasurer shall have the custody of the funds and securities of the Corporation and shall keep full and accurate accounts of all assets, liabilities, receipts and disbursements of the Corporation in the books belonging to the Corporation and shall deposit all monies, securities and other valuable effects in the name and to the credit of the Corporation in such chartered bank or trust company, or, in the case of securities, in such dealer in securities as may be designated by the Board from time to time. The treasurer shall disburse the funds of the Corporation as may be directed by proper authority taking proper vouchers for such disbursements and shall render to the Chair and directors at the regular meeting of the Board, or whenever they may require it, an accounting of all the transactions and a statement of the financial position, of the Corporation. The treasurer shall also perform such other duties as may from time to time be directed by the Board. + -

                                        -

                                          -
                                        • For the purpose of land and building, a separate trust account should be created, and accounts held in that trust for the exclusive purpose of the land and building. A separate guideline to be established once a trust account is created on managing this fund. +

                                          For the purpose of land and building, a separate trust account should be created, and accounts held in that trust for the exclusive purpose of the land and building. A separate guideline to be established once a trust account is created on managing this fund. + -

                                        @@ -2401,17 +2254,15 @@ export default function Section1() {

                                        -

                                          -
                                        • Accounts -
                                        + Accounts +

                                        -

                                          -
                                        • The treasurer shall cause to be kept proper accounting records with respect to all financial and other transactions of the association and particularly with respect to the following: – -
                                        +

                                        The treasurer shall cause to be kept proper accounting records with respect to all financial and other transactions of the association and particularly with respect to the following: – +

                                        @@ -2419,13 +2270,11 @@ export default function Section1() {

                                        -

                                          -
                                        • Representation
                                        + Representation

                                        -

                                          -
                                        • Serve as the Board’s primary contact with the public. -
                                        +

                                        Serve as the Board’s primary contact with the public. +

                                        @@ -2434,24 +2283,22 @@ export default function Section1() {
                                        -

                                        5.2 Special Meetings +

                                        5.2 Special Meetings

                                        -

                                          -
                                        • Special general meetings of the members may be called on the decision of the Board of Directors so consider urgent business or matters brought before the members. Such meetings shall be called within 60 days of the request. +

                                          Special general meetings of the members may be called on the decision of the Board of Directors so consider urgent business or matters brought before the members. Such meetings shall be called within 60 days of the request. + -

                                        -

                                          -
                                        • The secretary shall notify all members two weeks in advance of such meetings and of the general nature of the special business to be conducted. -

                                        +

                                        The secretary shall notify all members two weeks in advance of such meetings and of the general nature of the special business to be conducted. +

                                        @@ -2468,20 +2315,19 @@ export default function Section1() {
                                        -

                                        Accounts +

                                        Accounts

                                        -

                                          -
                                        • The treasurer shall cause to be kept proper accounting records with respect to all financial and other transactions of the association and particularly with respect to the following: – -
                                        +

                                        The treasurer shall cause to be kept proper accounting records with respect to all financial and other transactions of the association and particularly with respect to the following: – +

                                          -
                                        • +
                                        • -
                                        • +
                                        • All assets and liabilities of the association. @@ -2501,7 +2347,7 @@ export default function Section1() {
                                          • -
                                        • +
                                        • All other transactions affecting the financial position of the association. @@ -2509,19 +2355,19 @@ export default function Section1() {
                                          • -
                                        • +
                                        • Members of the Board of Directors must pay their membership for the coming year at their first meeting.
                                          • -
                                        • +
                                        • The treasurer should explain and submit all accounts after each event, within 30 days of the event, and provide detailed accounts with the Profit & Loss statement and Balance Sheet of the organization at the Annual General Meeting. Transparency should be maintained all time.
                                          • -
                                        • +
                                        • Be the custodian of all cheques. @@ -2546,18 +2392,16 @@ export default function Section1() {
                                          -

                                            -
                                          • Debit Card / Banking -
                                          +

                                          Debit Card / Banking +

                                          -

                                            -
                                          • Shall be authorized to use electronic credit or debit cards only for deposits; withdrawals shall only be made through cheques (withdrawals through debit card is not permitted) within the authorized limit, subject to the approval of the board. -
                                          +

                                          Shall be authorized to use electronic credit or debit cards only for deposits; withdrawals shall only be made through cheques (withdrawals through debit card is not permitted) within the authorized limit, subject to the approval of the board. +

                                          @@ -2565,20 +2409,18 @@ export default function Section1() {
                                          -

                                            -
                                          • Board Conduct +

                                            Board Conduct + -

                                          -

                                            -
                                          • Maintain a high standard for Board conduct and uphold policies and By-laws regarding Directors’ conduct, with particular emphasis on fiduciary responsibilities. +

                                            Maintain a high standard for Board conduct and uphold policies and By-laws regarding Directors’ conduct, with particular emphasis on fiduciary responsibilities. + -

                                          @@ -2586,22 +2428,20 @@ export default function Section1() {
                                          -

                                            -
                                          • Mentorship +

                                            Mentorship + -

                                          -

                                            -
                                          • Serve as a mentor to other Directors. +

                                            Serve as a mentor to other Directors. + -

                                          @@ -2616,9 +2456,8 @@ export default function Section1() {
                                          -

                                            -
                                          • Provide to the board monthly update of the financials and any special reporting as requested by the board. Present to the Members at the annual meeting as part of the annual report, the financial statement of the Corporation approved by the Board together with the report of the auditor or of the person who has conducted the review engagement, as the case may be. -

                                          +

                                          Provide to the board monthly update of the financials and any special reporting as requested by the board. Present to the Members at the annual meeting as part of the annual report, the financial statement of the Corporation approved by the Board together with the report of the auditor or of the person who has conducted the review engagement, as the case may be. +

                                          @@ -2635,12 +2474,12 @@ export default function Section1() {
                                          -
                                          +
                                          -

                                          12 Schedule C +

                                          12 Schedule C

                                          @@ -2648,7 +2487,7 @@ export default function Section1() {
                                          -

                                          12.1 Position Description of the Secretary +

                                          12.1 Position Description of the Secretary

                                          @@ -2663,18 +2502,16 @@ export default function Section1() {

                                          -

                                            -
                                          • If appointed, the secretary works collaboratively with the president and board to support the Board in fulfilling its fiduciary responsibilities. + If appointed, the secretary works collaboratively with the president and board to support the Board in fulfilling its fiduciary responsibilities. + -

                                          -

                                            -
                                          • Responsibilities
                                          + Responsibilities @@ -2689,8 +2526,7 @@ export default function Section1() { -
                                            -
                                          • Board Conduct
                                           + Board Conduct

                                          @@ -2703,10 +2539,9 @@ export default function Section1() { -
                                            -
                                          • Support the president in maintaining a high standard for Board conduct and uphold policies and the By-laws regarding Directors’ conduct, with particular emphasis on fiduciary responsibilities. + Support the president in maintaining a high standard for Board conduct and uphold policies and the By-laws regarding Directors’ conduct, with particular emphasis on fiduciary responsibilities. + -

                                          @@ -2718,9 +2553,8 @@ export default function Section1() { -
                                            -
                                          • Document Management -
                                          + Document Management + @@ -2734,9 +2568,8 @@ export default function Section1() { -
                                            -
                                          • Keep a roll of the names and addresses of the Members. Ensure the proper recording and maintenance of minutes of all meetings of the Corporation, the Board and Board committees. Attend to correspondence on behalf of the Board. Have custody of all minute books, documents, registers and the seal of the Corporation and ensure that they are maintained as required by law. Ensure that all reports are prepared and filed as required by law or requested by the Board. -
                                          + Keep a roll of the names and addresses of the Members. Ensure the proper recording and maintenance of minutes of all meetings of the Corporation, the Board and Board committees. Attend to correspondence on behalf of the Board. Have custody of all minute books, documents, registers and the seal of the Corporation and ensure that they are maintained as required by law. Ensure that all reports are prepared and filed as required by law or requested by the Board. + @@ -2745,14 +2578,13 @@ export default function Section1() {

                                          -

                                            -
                                          • Meetings :
                                          + Meetings :

                                            -
                                          • +
                                          • -
                                          • +
                                          • Shall summon the meetings of the Association regularly after giving proper notice. @@ -2772,7 +2604,7 @@ export default function Section1() {
                                            • -
                                          • +
                                          • Shall record the minutes of all meetings and present it at the following meeting. @@ -2780,26 +2612,26 @@ export default function Section1() {
                                            • -
                                          • +
                                          • Shall keep an inventory of all properties, furniture and fittings, documents and files of the Association and to be responsible for them.
                                            • -
                                          • +
                                          • Shall take necessary action on decisions taken by the general body and the board.
                                            • -
                                          • +
                                          • Upon the expiration of the secretary’s term of office, the Secretary shall entrust all records of the Association to the incoming Secretary.
                                            • -
                                          • +
                                          • Shall maintain a membership Register in which shall be recorded the name, address and telephone numbers of all members of the Association. @@ -2810,9 +2642,8 @@ export default function Section1() {

                                            -

                                              -
                                            • Note: The Secretary shall not disclose any membership information without the approval from the Board. -
                                            + Note: The Secretary shall not disclose any membership information without the approval from the Board. +

                                            @@ -2830,67 +2661,76 @@ export default function Section1() {
                                            +
                                            + +

                                            End of Amendments – 14th April, 2024, Waterloo. -

                                              -
                                            • End of Amendments – 14th April, 2024, Waterloo. -

                                            -

                                            -
                                              -
                                            • Amendments – 24th April, 2021, Kitchener -
                                            +

                                            + Amendments – 24th April, 2021, Kitchener +

                                            +
                                            -
                                            -

                                            Article: 1 : Name

                                            +
                                            +

                                            Article 1 : Name

                                            +
                                            +
                                            +

                                            -

                                              -
                                            • This Association shall be named and called ” TAMIL CULTURAL ASSOCIATION OF WATERLOO REGION ” . Abbreviation: TCAWR or TCA. -
                                            + This Association shall be named and called ” TAMIL CULTURAL ASSOCIATION OF WATERLOO REGION ” . Abbreviation: TCAWR or TCA. +

                                            -
                                            -
                                            -

                                            Article: 2: Objective +
                                            +
                                            +
                                            + +
                                            +

                                            Article 2 : Objective

                                            +
                                            +
                                            +

                                            The Association

                                            -
                                              + +
                                                -
                                              • +
                                              • 1. Shall actively promote and nurture Tamil language, Arts, Culture and Community in and around the Region of Waterloo – Wellington, Ontario.
                                                • -
                                              • +
                                              • 2. Shall function as a non-profit organization. Ontario Corporation # 1509837
                                                • -
                                              • +
                                              • 3. Shall promote the goodwill, assist and maintain cordial relationships with Tamil community and with other associations within Canada and around the globe.
                                                • -
                                              • +
                                              • 4. Shall act as a non-political and non-religious organization.
                                                • -
                                              • +
                                              • 5. Shall associate with the Canadian multicultural Society and promote Inter-cultural and inter-community activities.
                                                • @@ -2900,16 +2740,23 @@ export default function Section1() {
                                            -
                                            +
                                            +
                                            +
                                            -
                                            -

                                            Article: 3 Address

                                            + +
                                            +

                                            Article 3 : Address

                                            +
                                            +

                                            The official address of the Association shall be the elected secretary’s address or nominated by the committee. At present:

                                            +
                                            +

                                            The official address of the Association shall be the elected secretary’s address or nominated P.O. Box No: 25068, Kitchener, ON, N2A 4A5, Canada. @@ -2919,11 +2766,16 @@ export default function Section1() {

                                            -
                                            +
                                            +
                                            +
                                            -
                                            -

                                            Article: 4 Membership

                                            + +
                                            +

                                            Article 4 : Membership

                                            +
                                            +

                                            Membership is open to anyone who admires Tamil Language, Arts and Culture and be a resident of Region of Waterloo, City of Guelph and Brantford or by special permission from the executive committee, if outside of the area. @@ -2932,10 +2784,13 @@ export default function Section1() { -

                                            +
                                            +
                                            +
                                            -
                                            -

                                            Article: 5 Membership Fee:

                                            + +
                                            +

                                            Article 5 : Membership Fee

                                            @@ -2943,14 +2798,14 @@ export default function Section1() {
                                              -
                                            • +
                                            • (a) The annual membership of ordinary member, family membership and Student shall be determined by the executive committee. A family will consist of four members of father, mother and children. Family/Adult $20, Student under 18 $10. Payments be accepted via electronic transfer, online credit cards, cash or cheque.
                                              • -
                                            • +
                                            • (b) Life members: Terminated as of Dec. 30.2019
                                              • @@ -2959,9 +2814,12 @@ export default function Section1() {
                                            -
                                            -
                                            -

                                            Article: 6 Voting Rights: +
                                            +
                                            +
                                            + +
                                            +

                                            Article 6 : Voting Rights @@ -2973,37 +2831,40 @@ export default function Section1() {
                                              -
                                            • +
                                            • 1. All members over the age of 16 and paid membership fees in full are eligible to vote.
                                              • -
                                            • +
                                            • 2. In the event of voting on resolution or issues results in a tie, the president may cast his or her vote to decide the outcome.
                                              • -
                                            • +
                                            • 3. Members obtained new membership, 90 days prior to AGM will be eligible to vote.
                                              • -
                                            • +
                                            • 4. Voting, Nominee for election, approval of amendments and policies will be authorized by a permanent resident of Region of Waterloo, Wellington – Guelph and Brantford.
                                              • -
                                            • +
                                            • 5. Dual or Temporary resident can be a member but will not have voting rights.
                                            -
                                            +
                                            +
                                            +
                                            -
                                            -

                                            Article: 7 Member residencies: + +
                                            +

                                            Article 7 : Member residencies

                                            @@ -3027,11 +2888,14 @@ export default function Section1() {

                                            +
                                            +
                                            +
                                            -
                                            -

                                            Article: 8 Executive committee: +
                                            +

                                            Article 8 : Executive committee @@ -3059,50 +2923,52 @@ export default function Section1() {
                                              -
                                            • +
                                            • 1. President
                                              • -
                                            • +
                                            • 2. Secretary
                                              • -
                                            • +
                                            • 3. Treasurer
                                              • -
                                            • +
                                            • 4. Vice President
                                              • -
                                            • +
                                            • 5. Assistant Secretary
                                              • -
                                            • +
                                            • 6. Assistant Treasurer
                                              • -
                                            • +
                                            • 7. General body: 10 members shall be elected of who two shall be from previous executive committee. Previous presidents shall be included.
                                              • -
                                            • +
                                            • 8. Patron – Any distinguished person from the region shall be nominated by the Executive Committee as the patron.
                                            +
                                            +
                                            -
                                            -

                                            Article: 9 Election of office bearers: +
                                            +

                                            Article 9 : Election of office bearers @@ -3139,11 +3005,13 @@ export default function Section1() {

                                            +
                                            +
                                            -
                                            -

                                            Article 10: Election Monitoring: -

                                            + +
                                            +

                                            Article 10 : Election Monitoring

                                            @@ -3151,6 +3019,7 @@ export default function Section1() {

                                            An election sub-committee will monitor and implement the election policy. The president will be head of this committee, which will comprise of 5 executive members. The committee will be formed at the time of calling for nomination. +

                                            @@ -3161,10 +3030,13 @@ export default function Section1() {

                                            +
                                            +
                                            +
                                            -
                                            -

                                            Article 11: President +
                                            +

                                            Article 11 : President

                                            @@ -3174,15 +3046,15 @@ export default function Section1() {
                                              -
                                            • +
                                            • 1. Shall preside at all AGM, Special General Meetings, Executive Committee Meetings, and Special Executive Committee Meetings and shall function as chief executive officer.
                                              • -
                                            • +
                                            • 2. Shall take action against members who hinder the peaceful conducting of meetings.
                                              • -
                                            • +
                                            • 3. The president will hold office for two consecutive years. He or She can be re-elected to the president post only after a gap of three years.
                                              • @@ -3193,11 +3065,13 @@ export default function Section1() { +
                                              +
                                              -
                                              -

                                              Article 12: Duties and functions of the Vice – President: +
                                              +

                                              Article 12 : Duties and functions of the Vice – President

                                              @@ -3211,12 +3085,14 @@ export default function Section1() { +
                                              +
                                              -
                                              -

                                              - Article 13: Duties and Functions of the General Secretary: +
                                              +

                                              + Article 13 : Duties and Functions of the General Secretary

                                              @@ -3228,30 +3104,30 @@ export default function Section1() {
                                                -
                                              • +
                                              • 1. Shall summon the meetings of the Association regularly after giving proper notice.
                                                • -
                                              • +
                                              • 2. Shall record the minutes of all meetings and present it at the following meeting.
                                                • -
                                              • +
                                              • 3. Shall keep an inventory of all properties, furniture and fittings, documents and files of the Association and to be responsible for them.
                                                • -
                                              • +
                                              • 4. Shall take necessary action on decisions taken by the general body and the executive committee.
                                                • -
                                              • +
                                              • 5. Upon the expiration of the secretary’s term of office, the Secretary shall entrust all records of the Association to the incoming Secretary.
                                                • -
                                              • +
                                              • 6. Shall maintain a membership Register in which shall be recorded the name, address and telephone numbers of all members of the Association.
                                                • @@ -3266,10 +3142,11 @@ export default function Section1() {
                                              +
                                              -
                                              -

                                              Article 14: Duties and Functions of the Assistant General Secretary: +
                                              +

                                              Article 14 : Duties and Functions of the Assistant General Secretary

                                              @@ -3285,10 +3162,11 @@ export default function Section1() {
                                              +
                                              -
                                              -

                                              - Article 15: The Treasurer or Director of Finance: +
                                              +

                                              + Article 15 : The Treasurer or Director of Finance

                                              @@ -3298,39 +3176,39 @@ export default function Section1() {
                                                -
                                              • +
                                              • 1. Shall collect membership fees from members and list out membership database.
                                                • -
                                              • +
                                              • 2. Shall maintain an account of the income and expenditure of the association.
                                                • -
                                              • +
                                              • 3. Shall issue receipts for all cash received by the Association.
                                                • -
                                              • +
                                              • 4. Shall keep in proper custody of all receipts and bills for expenses incurred by the Association.
                                                • -
                                              • +
                                              • 5. Shall submit a statement of Income and Expenditure together with receipts and bills quarterly or when necessary at the Executive meeting.
                                                • -
                                              • +
                                              • 6. Shall be authorized to use electronic credit or debit cards within the authorized limit, with prior approval.
                                                • -
                                              • +
                                              • 7. Shall submit at the Annual General Meeting an audited Statement of Accounts for the year and the Auditor’s Report thereon duly adopted by the executive Committee.
                                                • -
                                              • +
                                              • 8. Upon the expiration of the Treasurer’s term of office, the Treasurer shall entrust all records of the Association to the incoming Treasurer.
                                                • @@ -3340,12 +3218,13 @@ export default function Section1() {
                                              +
                                              -
                                              -

                                              - Article 16: Finance: +
                                              +

                                              + Article 16 : Finance

                                              @@ -3357,20 +3236,20 @@ export default function Section1() {
                                                -
                                              • +
                                              • 1. All cash and cheques received by the association shall be kept in a chequing Account at a Bank nominated by the Executive Committee and keep the cheque books in the Treasurer’s custody. The Treasurer can, however retain One Hundred Canadian Dollars(C$100) as petty cash. On approval of executive committee excess funds be transferred from chequing to fixed term account.
                                                • -
                                              • +
                                              • 2. All cheques shall be signed by the Treasurer and the President or Secretary.
                                                • -
                                              • +
                                              • 3. Global Relief fund: The fund is to support local and international community organisations subject to non political or religious affiliation.
                                                • -
                                              • +
                                              • 4. Fund Raising: The board can approve to raise funds through donation or ticketed events for local and out of country only. All contributors and sponsors be acknowledged and issued receipts. Accounts be submitted and approved at a followup meeting. Funds be rooted through global relief fund.
                                                • @@ -3385,16 +3264,13 @@ export default function Section1() { +
                                                -
                                                -

                                                - Article 17: Duties of assistant Treasurer: - - - - +
                                                +

                                                + Article 17 : Duties of assistant Treasurer

                                                @@ -3409,13 +3285,14 @@ export default function Section1() {
                                                +
                                                -
                                                -

                                                - Article 18: Executive Committee: +
                                                +

                                                + Article 18 : Executive Committee

                                                @@ -3425,54 +3302,54 @@ export default function Section1() {
                                                  -
                                                • +
                                                • 1. Shall implement the decisions of the general body and the Executive Committee of the Association.
                                                  • -
                                                • +
                                                • 2. Shall fill vacancies in the Executive Committee from among the eligible Members of the Association.
                                                  • -
                                                • +
                                                • 3. Members absenting themselves from three consecutive committee meetings without valid reason shall be deemed to have vacated their post. It shall be the duty of secretary to inform them in writing that they have been absent consecutively of three committee meetings, therefore they have been presumed to have vacated their posts and that action is being taken to fill the vacancies.
                                                  • -
                                                • +
                                                • 4. Shall allocate funds for necessary activities.
                                                  • -
                                                • +
                                                • 5. Shall appoint Events, Membership and Public relations co-ordinators.
                                                  • -
                                                • +
                                                • 6. Shall examine and adopt the audited statement by the Treasurer at the Executive Committee Meetings.
                                                  • -
                                                • +
                                                • 7. The executive committee has the authority to appoint sub-committees and review the rules, policies and by-laws of the association. The subcommittee will function under the executive committee but as a separate entity. All decisions at the subcommittee level needs the board approval for binding.
                                                  • -
                                                • +
                                                • 8. Authority to submit amendments to constitution at the AGM. Shall examine and adopt the Annual report of the Secretary and the Financial Report of the Treasurer.
                                                  • -
                                                • +
                                                • 9. Members are elected for a 24 month period. Existing members or board who’s term to be expired can remain in office for an extended period of one year or less, only under special circumstance. This is an extension only in conjunction with completion of a two year term. It is restricted to pandemic or emergency situation only. The circumstance should be declared by the government of Canada, Province of Ontario, Regional Municipality of Waterloo or three levels of government.
                                                  • -
                                                • +
                                                • The emergency extension has to be approved by 2/3 of the members at an executive meeting and be given 30 days notice to general membership. It should be approved at the following AGM. The board can approve new members at the next meeting.
                                                  • -
                                                • +
                                                • 10. Volunteer and Disability Co-ordinator can be appointed by the executive committee. The appointment can be made within or outside the membership.
                                                  • @@ -3483,12 +3360,13 @@ export default function Section1() {
                                                +
                                                -
                                                -

                                                - Article 19: Electronic Password: +
                                                +

                                                + Article 19 : Electronic Password

                                                @@ -3503,13 +3381,14 @@ export default function Section1() {
                                                +
                                                -
                                                -

                                                - Article 20: Meetings: +
                                                +

                                                + Article 20 : Meetings

                                                @@ -3521,31 +3400,31 @@ export default function Section1() {
                                                  -
                                                • +
                                                • 1. Executive Committee Meeting shall be held once in three (03) months with seven (07) days’ notice or when necessary with two (02) days notice.
                                                  • -
                                                • +
                                                • 2. Special Executive Committee Meeting shall be held at the instance of the President or Secretary or on a requisition signed by not less than six (6) members of the Executive committee. Three (3) days’ notice shall be given of such meeting.
                                                  • -
                                                • +
                                                • 3. Annual General Meeting shall be held every year in the month of April on a date and at a time determined by the Executive Committee. At this meeting shall be submitted the Report of the Executive Committee and the Audited Accounts of the Treasurer in respect of the Previous year. The members of the Executive Committee and the Auditors for the current year too shall be elected at this meeting in accordance with articles 6, 7, and 8. At least 21 days notice shall be given of this meeting.
                                                  • -
                                                • +
                                                • The executive committee members hold office for a two year term, ending 30th of April or election of new executive committee at AGM, whichever comes first. Once new members are elected, the existing members seize to hold office. All meeting have to be held at a physical location and in person. Virtual or hybrid meeting is only considered in an emergency situation declared by the government of Canada or Ontario.
                                                  • -
                                                • +
                                                • 4. Special General Meeting shall be convened by the Executive committee on its own initiative or on a requisition signed by not less that 1/3 members of the Association and submitted to the Secretary. At this meeting only matters listed in the agenda shall be considered. At least seven (7) days’ notice shall be given of this meeting.
                                                  • -
                                                • +
                                                • 5. Virtual Meeting: On approval of executive board, all meetings including Annual General Meeting can be held virtual or electronically. This include over the telephone (Mobile or Land) or via video conference. It is time-limited or be restricted to either to special circumstances or a specific situation like a government declared pandemic.
                                                  • @@ -3567,12 +3446,13 @@ export default function Section1() {
                                                +
                                                -
                                                -

                                                - Article 21: Quorum: +
                                                +

                                                + Article 21 : Quorum @@ -3591,20 +3471,20 @@ export default function Section1() {
                                                  -
                                                • +
                                                • 1. Executive Committee Meeting.. .. .. Seven (7)
                                                  • -
                                                • +
                                                • 2. Special Executive Committee Meeting.. .. Five (5)
                                                  • -
                                                • +
                                                • 3. Annual General Meeting.. … … one fourth of the total membership or 15 whichever is less.
                                                  • -
                                                • +
                                                • 4. Special General Meeting.. … … One fourth of the total membership or 10 whichever is less.
                                                  • @@ -3615,15 +3495,18 @@ export default function Section1() {

                                                +
                                                -
                                                -

                                                - Article 22: Voting at the Committee Meeting: +
                                                +

                                                + Article 22 : Voting at the Committee Meeting

                                                +
                                                +

                                                Resolutions brought forward at the Annual General Meetings, Special General Meetings, Executive Committee Meetings shall be deemed to have been adopted if passed by a simple majority. @@ -3636,17 +3519,20 @@ export default function Section1() {

                                                +
                                                -
                                                -

                                                - Article 23: Rights of Members: +
                                                +

                                                + Article 23 : Rights of Members

                                                +
                                                +

                                                A member wishing to examine the books of the Secretary or Treasurer shall give notice of his or her intention to do so to the Secretary in writing. Such member shall have the right to examine the said books at the office of the Association on a date and at a time fixed by the secretary, which shall be after one week of the receipt on the notice. His or Her membership status be active for the current year. @@ -3656,16 +3542,19 @@ export default function Section1() {

                                                +
                                                -
                                                -

                                                - Article 24: Powers: +
                                                +

                                                + Article 24 : Powers

                                                +
                                                +

                                                1. The board shall have the power to disallow any proposal or resolution brought forward by a member at the General Meeting or Executive Meetings if, such proposal or resolution is contrary to the aims and objectives of the association is likely to bring dis-repute to the Association, or is likely to hinder the well-being or development of the Association. @@ -3682,12 +3571,13 @@ export default function Section1() {

                                                +
                                                -
                                                -

                                                - Article 25: Amendments to the constitution: +
                                                +

                                                + Article 25 : Amendments to the constitution @@ -3696,6 +3586,8 @@ export default function Section1() {

                                                +
                                                +

                                                Amendments to the constitution should be tabled at the executive meeting, approved and submitted at the AGM. Such amendments or changes shall be deemed to have been passed only if two- thirds of the members present at the meeting have voted in favor of the amendments or changes. @@ -3708,15 +3600,17 @@ export default function Section1() { +

                                                -
                                                -

                                                - Article 26: Use of Language: +
                                                +

                                                + Article 26 : Use of Language

                                                +

                                                All activities of the association shall be maintained in Tamil or English. The documents required by the Government or private sector shall be in English. @@ -3728,17 +3622,20 @@ export default function Section1() { +

                                                -
                                                -

                                                - Article 27: Letter Head, General correspondence, Photographs and Video: +
                                                +

                                                + Article 27 : Letter Head, General correspondence, Photographs and Video

                                                +
                                                +

                                                All official correspondence shall be on the official letter head and sealed and signed by the Secretary, Treasurer and or the President. All correspondence on behalf of the association will be authorized by the president, Secretary or nominee. The executive committee can appoint a person to issue general public notice. @@ -3746,6 +3643,8 @@ export default function Section1() {

                                                +
                                                +

                                                Photographs and Video material taken at an authorized function will be sole ownership of TCA and can be published in the website, newspaper or publication. @@ -3755,14 +3654,17 @@ export default function Section1() {

                                                +
                                                -
                                                -

                                                - Article 28: Website domain, Logo and trade Mark: +
                                                +

                                                + Article 28 : Website domain, Logo and trade Mark

                                                +
                                                +

                                                The name “Tamil Cultural Association of Waterloo Region”, (TCA), Web and other domain name, trade mark and its logo is registered within this context as the sole property of the organization and will protect on behalf of its members. No authorization is given to another entity without approval at an Annual General Meeting. @@ -3771,16 +3673,19 @@ export default function Section1() {

                                                +
                                                -
                                                -

                                                - Article 29: Events: +
                                                +

                                                + Article 29 : Events

                                                +
                                                +

                                                The board has the approval to postpone or cancel an event under an emergency situation. Prior approval and notice be given to general public. Virtual and live events can be broadcasted electronically through website and or social media on approval of the executive board. @@ -3789,14 +3694,17 @@ export default function Section1() {

                                                +
                                                -
                                                -

                                                - Article 30: Internal & External Auditor: +
                                                +

                                                + Article 30 : Internal & External Auditor

                                                +
                                                +

                                                @@ -3806,29 +3714,29 @@ export default function Section1() {

                                                -

                                                History of changes

                                                +

                                                History of changes

                                                  -
                                                • +
                                                • (Amendments – 17th April, 2004, Waterloo.)
                                                  • -
                                                • +
                                                • (Amendments – 14th April, 2012, Kitchener.)
                                                  • -
                                                • +
                                                • (Amendments – 24th April, 2021, Kitchener.)
                                                  • -
                                                • +
                                                • (Amendments – 14th April, 2024, Waterloo.) diff --git a/public/assets/css/main.css b/public/assets/css/main.css index 24cfd30..b97f61f 100644 --- a/public/assets/css/main.css +++ b/public/assets/css/main.css @@ -28243,4 +28243,16 @@ html { color: #ed1b24; +} + +.colored-text{ + + color: #ed1b24; + +} + +h2.custom-text.aos-init.aos-animate{ + + font-size: 28px; + } \ No newline at end of file