# TNCSC Community OS — Treasurer & Finance Guide

## Overview
This guide is for the TNCSC Treasurer and finance team responsible for managing membership dues, event ticketing revenue, Tamil school tuition fees, donations, and Canadian non-profit compliance.

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## 1. Membership Dues & Invoicing

### Automated Invoicing
- When an applicant submits a membership registration or is approved, an invoice is generated based on their chosen tier:
  - **Annual/Family (FAM)**: $30 CAD / 1 year
  - **Long-Term (LONG)**: $250 CAD / 10 years
  - **Life Term (LIFE)**: $500 CAD / Lifetime
  - **Senior Annual (SEN)**: $15 CAD / 1 year
  - **Senior Life (SENLIFE)**: $250 CAD / Lifetime
  - **Student Annual (STU)**: $10 CAD / 1 year

### Reviewing Dues Invoices
1. Navigate to **Accounting > Customers > Invoices**.
2. Filter by status: `Draft`, `Posted`, or `Paid`.
3. Invoices are tagged to the member partner and default to the Canadian Chart of Accounts revenue account for Membership Dues.

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## 2. Interac e-Transfer Reconciliations

TNCSC accepts e-Transfers through `community_interac`.
1. Members send Interac payments to `finance@tncsc.ca` (or configured company email).
2. When the bank statement or notification is received:
   - Match the transaction reference or applicant name in **Accounting > Bank and Cash**.
   - Reconcile the payment against the open customer invoice.
   - Once marked Paid, the membership state automatically advances to `Active`.

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## 3. Event Revenue & Ticketing

1. Event registrations (such as picnics or banquets) automatically generate sales records and invoices if fee-based.
2. Invoices can be reviewed under **Accounting > Invoices** filtered by Event tag.
3. Refunds for canceled events or rejected applicants can be processed via **Credit Note** directly on the invoice.

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## 4. Financial Reporting & Non-Profit Filings

1. **Balance Sheet**: **Accounting > Reporting > Balance Sheet**.
2. **Profit and Loss (Income Statement)**: **Accounting > Reporting > Profit and Loss**.
3. **General Ledger**: Exportable for Canadian CRA T3010 / T2 non-profit returns and annual general meeting (AGM) presentations.