50 lines
2.1 KiB
Markdown
50 lines
2.1 KiB
Markdown
# TNCSC Community OS — Treasurer & Finance Guide
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## Overview
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This guide is for the TNCSC Treasurer and finance team responsible for managing membership dues, event ticketing revenue, Tamil school tuition fees, donations, and Canadian non-profit compliance.
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---
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## 1. Membership Dues & Invoicing
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### Automated Invoicing
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- When an applicant submits a membership registration or is approved, an invoice is generated based on their chosen tier:
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- **Annual/Family (FAM)**: $30 CAD / 1 year
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- **Long-Term (LONG)**: $250 CAD / 10 years
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- **Life Term (LIFE)**: $500 CAD / Lifetime
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- **Senior Annual (SEN)**: $15 CAD / 1 year
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- **Senior Life (SENLIFE)**: $250 CAD / Lifetime
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- **Student Annual (STU)**: $10 CAD / 1 year
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### Reviewing Dues Invoices
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1. Navigate to **Accounting > Customers > Invoices**.
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2. Filter by status: `Draft`, `Posted`, or `Paid`.
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3. Invoices are tagged to the member partner and default to the Canadian Chart of Accounts revenue account for Membership Dues.
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## 2. Interac e-Transfer Reconciliations
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TNCSC accepts e-Transfers through `community_interac`.
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1. Members send Interac payments to `finance@tncsc.ca` (or configured company email).
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2. When the bank statement or notification is received:
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- Match the transaction reference or applicant name in **Accounting > Bank and Cash**.
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- Reconcile the payment against the open customer invoice.
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- Once marked Paid, the membership state automatically advances to `Active`.
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## 3. Event Revenue & Ticketing
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1. Event registrations (such as picnics or banquets) automatically generate sales records and invoices if fee-based.
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2. Invoices can be reviewed under **Accounting > Invoices** filtered by Event tag.
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3. Refunds for canceled events or rejected applicants can be processed via **Credit Note** directly on the invoice.
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---
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## 4. Financial Reporting & Non-Profit Filings
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1. **Balance Sheet**: **Accounting > Reporting > Balance Sheet**.
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2. **Profit and Loss (Income Statement)**: **Accounting > Reporting > Profit and Loss**.
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3. **General Ledger**: Exportable for Canadian CRA T3010 / T2 non-profit returns and annual general meeting (AGM) presentations.
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